Monthly Archives: August 2014

Proper Printer Etiquette: Part 2

Multifunctional_SamsungIn the first part of our guide to Proper Printer Etiquette, we looked at some of the key things to remember when working in an office and using a shared printer. These points included being courteous, taking responsibility and being prompt with certain matters; all of which can help to keep office conflicts at a minimum and the print trail running smoothly.

Read on for the second installment of this guide and see how much more there is to the office printer than paper and ink.

Eco-Friendliness

Minimise waste:

Businesses have all sorts of policies and procedures to ensure they are as green as possible. The easiest way for businesses to be green is to limit waste and recycle. This practice should be extended to office printing too. Whilst some printing is essential, in the name of being green you should always make a conscious effort to keep paper and ink wastage to a minimum; this means limiting how much you print and only making paper copies when absolutely necessary (it is the digital age after all). As for the sheets that print the odd line or mark, use it as scrap paper for the office rather than putting it straight in the bin. If you do have waste printouts then simply pop them in the recycling bin.

Turn it off:                                                                 

The easiest way for a business to reduce their carbon footprint and save on their energy bills is to turn off electrical equipment at the end of each day and over the weekend. By turning the printer off when you shut down the office overnight or over the weekend, you will reduce your energy usage and emissions and it may even help to prolong your printer’s life.

Recycle where possible:

As with any plan to be green, you should try to use recycled materials where possible. This is as simple as buying recycled paper and supplies. In fact, thanks to new technologies in recycling and paper manufacturing, it is much easier to source and use high quality recycled paper on a daily basis.

Boundaries

Only take what is yours:

Boundaries are important in the workplace and you should respect that while some printouts are run of the mill, others are private. You should ensure that you only take your printouts from the printer. Even if you think taking others’ documents to hand out will be helpful, you run the risk of overstepping the mark.

Keep it default:

You should always use the default settings on your office printer to ensure that all documents are printed in a uniform manner. If for whatever reason you have to change the printer settings for a particular job, make sure that you put the settings back to default and that you put the hardware back to how it normally is. This will stop any mistakes being made or any time and resources being wasted because people are unaware of the changes you’ve made.

Personal documents are prohibited:

In an effort not to waste resources and to ensure that things are fair and everyone has the same printer usage and privilege, you should ensure you do not use a work printer for personal documents. Even if you think one or two sneaky personal documents will go unnoticed, they won’t be planned for when resources and supplies are organised which could result in an ink or paper shortage at a crucial moment for your team or company such as just before a big meeting with a key client you can’t provide a contract for. This is all about common courtesy again; ensure you keep business and personal separate – even in the print room.

So that was the second part of our guide to Proper Printer Etiquette. Though each office will have its own way of doing things, the points discussed in this guide are a good start to keeping the peace and the printer in good working order.

For the more practical side of running an office printer, you have Prink to turn to, with our wide and varied range of cheap ink cartridges and quality supplies.

Proper Printer Etiquette: Part 1

Multifunctional_SamsungWorking in an office comes with all sorts of responsibilities and best practices. There are lots of little challenges that you are likely to face each day, some of which can become quite the bug bear.

Printer etiquette is one big bug bear and it is something that causes confusion and conflict in offices up and down the UK.

To give you an insight into proper print etiquette, here is part one of our guide:

Courtesy

Ask first:

When you are printing out long reports or you have a big job with multiple copies, make sure that you communicate with your colleagues. They may have a one-page document they need to print in time for the 10 o’clock meeting but haven’t done so yet because it is a 30 second job. If you then jump the gun with a 42 page report, it is unfair and likely to cause friction, if not panic. In the name of common courtesy, give your colleagues a five minute warning before you tie up the printer with a big job and ask them if they are ok with it.

Print in waves:

If you have what could be considered as an unreasonably large print job, try to break it up into waves. By taking a job that requires 200 copies and breaking it up into 10 lots of 20, you will free up the printer for your colleagues’ smaller jobs in between. Again, this sort of common courtesy will go a long way in a work environment.

Respect orderly queues:

Queuing is something the British do well, be it for the Number 2 Bus or at the grocery store checkout. The same should go when collecting your documents from the printer. If there is a queue of people waiting to pick up documents they printed around the same time, wait your turn. Even if you know your prints are before Jan from Accounts’ report because she printed her stuff after you, you shouldn’t cut the queue if she was there first. More often than not, those who are ahead in the queue will dish out prints that come before their own or they will offer for you to nip in and look too, but you should never presume.

Responsibility

Basic maintenance:

Understanding and being able to carry out basic printer maintenance is an important part of working in an office. Even though your department or company may have a dedicated technical or printer expert, you should take some responsibility for ensuring the technology you use runs as smoothly as possible on a daily basis. If the paper is jammed, unjam it. If the paper, toner or ink is low then replace it. Make sure you know the basics when it comes to common problems and ensure you have access to printer supplies.

Stock up:

It is always best to be prepared and in a fast-moving, forever-printing office environment this is even more important. There should be a dedicated area in your office for printer supplies like paper and ink. This stock should always be near full and regardless of whether one or several individuals are responsible for ordering supplies, whoever goes into the supply cupboard and sees something is running low should secure replenishments. It is easy to keep a stock of the main printing supplies and it is often more economical to buy multiples than to buy on an “as and when” basis; just bulk buy paper and invest in large quantities of cheap ink cartridges.

No “later”:

When you are busy at work, the last thing you want to deal with is having to change the ink or fix a paper jam, especially if you’ve just arrived to pick up your prints and they’re fine. However, taking a minute out to sort something yourself instead of leaving it for someone else to fix is the best way to keep office operations running smoothly. Taking responsibility for things goes back to common courtesy; just as you would like someone to sort out a jam that was preventing your prints, you should fix a problem as and when you see it so that others can print what they need when they need it.

Promptness

Pick up prints ASAP:

Whether you have printed a quick single sheet or a big book-length job, you shouldn’t leave your documents to pile up on the printer. Once you’ve hit “print” you should start getting up to go and retrieve the job from the printer. Not only does this ensure that the printer stays clear (and less likely to jam or overflow), it also means there is less chance that you will forget about your prints.

Fix things quickly:

Try not to fuss too much when you have to fix or replace something in the office printer. Work environments move at a mile a minute or faster, so dawdling or stopping for a quick chat on the way back from the supply cupboard can have a real knock on effect and leave people stressed at the backlog the printer has to get through. Even if your particular print job isn’t urgent, assume that everyone else’s is.

Communicate promptly:

In the event of a paper jam, an ink outage or some form of technical fault with the printer, you should communicate with your colleagues quickly and clearly. The sooner everyone knows about a printer issue, the sooner they can cancel their jobs and reroute to an alternative. This frees the printer up and makes it easier to fix. The same goes for reporting any technical faults to designated parties; the sooner they know about it, the sooner they can fix it.

These points are just the start of proper print etiquette. The main message here is forward planning, common courtesy and common sense. For all other printer related issues, you can get in touch with Prink and make the most of our great range of printer ink cartridges and supplies.

Printer Ink Cartridges: Still a Force to be Reckoned With?

3d printer

Source – http://upload.wikimedia.org/wikipedia/commons/7/75/Airwolf_3d_Printer.jpg

3-D printing is becoming a force to be reckoned with in relation to the printing industry. Over the past couple of years we have witnessed the dramatic rise of 3-D based printing, in a predominately 2-D industry. Companies all over the world have been scrambling to poach a slice of the new 3-D pie – but is it really as great as some may suggest? More importantly are we overlooking the tried and tested printing methods we already have, just to play with a shiny new 3-D toy? In this article Prink (one of the UK’s first online ink cartridge retailers) poses the question over whether “Printer ink cartridges are still a force to be reckoned with” In light of the 3-D developments.

Conventional ink cartridges have been around since the 1980’s. Initially, uptake was sluggish but later exploded in the 1990’s where they became generally accepted as the de facto way to print. Nowadays we use ink cartridges to print off all manner of documents, forms, labels, notes etc which just goes to show just how important they are. That being said, technology is advancing faster and faster everyday so it could only be a matter of time before we’re printing in a completely new way – making the old methods obsolete.

Global brands such as HP,  Cannon and Epson still invest a lot of money into current printing processes and systems – all the while keeping a laser-focused eye on newer technologies. From an economic standpoint there is still a lot of money to be made.

Consumers (like companies) also stand to benefit from ink cartridges because:

  • They can be refilled once empty which in turn works out cheaper than buying a new cartridge or set of cartridges.  According to streetdirectory.com, ‘you can save as much as 70% of the price of it you choose to refill them instead of purchasing new ones.
  • Environmentally speaking, the ink cartridges that are refilled therefore reduce the numbers being sent to landfill each day.
  • Using a refillable ink cartridge in no way deteriorates the printing quality of your ink. This is provided you use the appropriate ink for the printer it was designed for.
  • Companies that offer recycled products are able to set their own prices, and such recycled ink cartridges generally cost up to 70 percent less than name-brand new ink cartridges. (Ecopreneurist)

These points alone demonstrate just how important ink cartridges on a both a personal and commercial level – oh and how can we forget the planet as well! So to say that ink cartridges don’t carry any clout is a massive oversight .

And with that we come to the end of Prink’s mini voyage into the world of ink cartridges. If you would like to learn more about ink cartridges or print –related content then please take a gander through our blog. Looking for Epson printer ink cartridges? or maybe some ammo for you Canon (ink that is) then why check out Prink.co.uk where you’ll find a great range of products to choose from. Alternatively you can get in contact with us via the options available.